Workplaces have been through an evolution similar to digitalization. In the manner of how digitization changed our lives and dependency on technology, Flexi Office spaces have also redefined our working culture.
Traditionally, workplaces had a different aura of professionalism. Flexible office space brings in a lot of flexibility which sparks creativity. Walking along with the latest trend-setting workplaces, managed office space is the better choice.
This article briefs on the traits and distinguishing features that set managed offices apart from traditional and coworking spaces.
Managed Offices, Traditional Offices, and Coworking Spaces
Managed office space and traditional office space are quite the opposite. Traditional office spaces have been around for decades and managed office space and coworking spaces are the latest additions.
Traditional Office Space
Traditional workplaces are more about professionalism and hierarchical order. The layout of traditional office space looks like a coworking space but consists of cubicles and separate cabins. Technology and other areas of the office are the company’s responsibility.
Flexibility is not a trait of traditional office space since they endorse privacy. Having a professional work culture is the basic idea of traditional office space and is the reason why they do not probably have a trendsetting open workspace.
Ownership of the place is exclusive to the brand in the traditional workplace and they do not share it with any other communities. Also, if a company chooses to hire a space, they need to make long-term lease commitments.
Coworking Space
Brad Neuberg in 2005 hosted San Francisco Coworking Space at Spiral Muse, the first coworking space in history. He was the first person to pin down the definition of coworking spaces, and we have simplified it for your reference.
A coworking space is open to use for all of its members irrespective of the brand they work for, or the community they belong to. The service provider that manages the members of the space also takes care of the amenities of the work area.
The amenities include technology, stationery, refreshments, housekeeping, and more. Coworking spaces are the perfect workplace solutions for effective collaboration.
Managed Offices Space
A managed office space is a workplace solution for Large-size companies. The service providers provide a tailor-based workplace solution via managed office spaces, to fulfill the needs of the brands.
Companies prefer this workplace solution because it provides flexibility and a collaborative work environment.
Companies can choose the designs for the spaces and even pick the style and theme in which they wish to introduce their brand. Lease agreements of such a workplace solution do not require long-term commitments.
Companies would own the place to themselves, and they could sign the contract for a tenure they would want. The structure of managed office space is designed to overcome the shortcomings of a traditional workplace, such as upfront payments and high costs.
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Comparison Between Managed Office Space, Traditional Office Space, and Coworking Space
Here is the draft of parameters for those who want an even better idea of all the workplaces. We have included multiple parameters of managed offices, coworking spaces, and traditional offices.
Location & Building Preferences
In managed office space and traditional office space, companies get complete liberty to choose a location. Contrarily, coworking space owners can choose from a location and shortlist the available coworking properties. The process is limited to the availability of properties for coworking space, which does not leave them with much of a choice in terms of a building they want.
Design Flexibility & Customization
In managed and traditional office space, companies can choose the vibes, aura, design, and setup of the office and customize the spaces as per their needs. This is however not feasible for the coworking space owners who prefer to hire a desk and some core amenities for an hour or a short period.
Privacy & Data Security
Brands owning managed office space and traditional office space get the luxury of privacy and data security. Rights to all the amenities and facilitations belong to the brand in both the aforementioned setups. Amidst sharing space in coworking space, owners do not get the full privilege of privacy.
Separate Brand identity
The area solely belongs to the brand for both managed and traditional office space setups and hence they get to establish a separate brand identity. This is however not a part of the perks that coworking space owners get.
Zero Capex
Coworking space and managed office space let brands implement the latest business trends without taking on any sort of financial risks. This is because the brands with flexible work setups do not have to make heavy upfront payments. This is not available in traditional offices wherein brands have to pay upfront charges for infrastructure and may be short on funds.
Culture Preservation
Traditional office space and managed office space have the space to introduce the kind of culture they wish to. The basic work culture of a traditional office space is professionalism. On the other hand, managed office space endorse better social interaction.
Culture preservation is however not a part of coworking spaces, since the spaces are shared by the community or members.
Community
Working in the community and collaborating is feasible for the work setups of coworking spaces and managed office space. This is however not a part of the traditional office setup.
Feasibility to upsize
Since the lease agreements are flexible for both managed office space as well as coworking space, they have the feasibility to upsize as per their requirements. This however becomes difficult for traditional offices until and unless they are on better terms with their landlords.
Lease Commitment
Lease commitment duration for coworking and managed office space is shorter periods from 6 months to a couple of years. Also, this agreement is extendable.
Facility management
The service providers in coworking space and managed office space structures help companies with facility management. Companies with traditional office space setups are on their own here.
Design excellence
Designed and created by experts in the industry, coworking spaces, and managed office space get the luxury of design excellence. Companies have to fulfill such excellence on their own in traditional office setups.
Allied services
Coworking spaces and managed office spaces get the assistance of the service providers, wherein dedicated managers and a team of experts are designated for the assistance. Traditional offices have no such facilities.
Tech Controlled Spaces
Tech is a part of the feasibility provided by the third-party providers to coworking and managed space owners. Traditional office space setup companies have to devise a plan and implement the same in case they want tech-controlled spaces.
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Difference between Managed Offices, Traditional Offices, and Coworking Spaces
This section drafts the differentiations between all types of work setups.
Managed Space Office Vs Traditional Office Space
- Traditional office space often requires long-term lease commitments. Managed office space lease agreements are flexible and easily amendable.
- Companies with managed office space can move in quickly and are not obligated to upfront capital investment. Traditional office space requires companies to make upfront payments and it would be a while before they can move in.
- Companies with managed office space setups have a team provided by the service provider who would take care of the design, set up, maintenance, and utilities of the office. A dedicated manager is also provided to such companies. Companies with traditional office setups have to create and maintain an in-house team to fulfill their infrastructure requirements.
Managed Office Space vs. Coworking Space
- Managed office space does have lease flexibility, although it could be limited to a certain extent. While Coworking spaces provided the most extensive lease flexibility.
- Moving into the new workspaces is quick with managed office services, ranging from 30-60 days, while coworking space can accommodate clients more quickly than managed office space. It could be as quick as the next day of the booking.
- While the aesthetics of both these offerings will be exceptional, personalization will be only available in managed office space. This is a critical component considering brand guidelines and the company environment for employees.
Coworking Space Vs Traditional Office Space
- Unlike traditional office space, coworking space does prove to be the most flexible offering available, where lease terms can be as low as one week.
- While traditional office space provides a kind of ownership of the place it asks for a very high initial capital investment. At the same time, coworking space provides the same level of ownership at a lower cost.
- Since traditional office space is owned by you, the additional resources related to housekeeping and operations are also to be hired and managed by you. Contrarily coworking space take care of all these hassles for you.
Conclusion
This guide includes all the facets of managed office space, traditional office space, and coworking space, which helps a manager make the right decision. Weigh in all the factors – the pros and cons as well, of all the structures.
Attempt a comparative analysis among all the three structures, which would let you decide which establishment would better serve your needs.
While we have mentioned the key differences and comparisons amongst these workspace types, there isn’t one fit for all. Every organization would have a different set of requirements including an office environment, inclusivity, flexibility, etc.
It is easy for an office space expert to identify the right fit for organizations, whereas if you are an amateur or even a slightly bit puzzled about the right workspace offering for your organization, you can consult with us.
Drop an email at connect@devx.work with your detailed queries and we will try our best to assist you with the same.
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