What are Managed Offices?
A managed office is basically a tailored workspace solution that is managed and looked after by a third party operator, hence allowing businesses to focus on core functionalities and improve operational efficiency.
These workspaces offer the cost-effectiveness of a flexible office with the added advantage of control and privacy of traditionally leased offices.
Keep reading and we’ll tell you about how managed offices have gained popularity in recent times. Not only that, but we’ll also explore the features and benefits of these managed office spaces.
Gaining popularity in recent times
Business centres and serviced offices generally provide very limited customizations, hence failing to preserve an organization’s culture and identity.
Many organizations raised concerns over privacy and security related issues in such workspaces and also realised that the productivity level of employees tends to dip due to external interruptions.
A noteworthy statistic here is that according to CMI workplace, efficient office design can make employees up to 33% happier at work.
As far as managed office spaces are concerned, they provide enough spaces for individuals to collaborate as well as take breaks from their desk which can positively impact their health and ultimately, well being.
Also, these spaces are attached to breakout zones and recreational areas which create a stress-free environment for the employees so that they can return to their workstations more motivated and relaxed.
Unlike a traditional office setup, businesses continue to benefit from their entire office space operations to be managed by a third party on their behalf.
Occupants are encouraged by lower overhead costs and flexible lease, making Managed offices a lucrative option for office spaces.
With the new normal settling in and the organisations transitioning to flexible workspaces, it has been observed that managed offices are set to gain greater significance with its many benefits.
Features of Managed Offices
Let’s take a look at the features so you can decide if a managed office is the right solution for your business.
#1 – 100% Customized Offices
Perhaps the most important feature, managed offices allow room for businesses to customise the workplace in the way they would like, such as providing connected desks for small teams and different layouts for larger teams, because who doesn’t like a customized workplace?
As well as being individually tailored spaces, the procuring of the space and even the daily operations are handled by the third-party provider.
With the right balance of design, comfort and brand identity being taken care of, businesses can put a larger focus on the core operations.
Moreover, opting for a managed office space eliminates the need for businesses to invest in any expensive infrastructure or pay additional maintenance costs.
#2 – Separate Brand Identity
Having a workspace that tells a story, reflects your brand values and identity is crucial for any company’s success.
With a managed office, you have the freedom to design and choose the colours, layout, decor, furnishings, other infrastructural requirements, etc.
Having said that, with managed offices, you also get an exclusive reception area that is customised per your requirements and brand guidelines.
A strong brand identity has proven to be extremely successful in boosting the sense of belongingness in your employees, and has been proven to increase workspace productivity.
#3 – Space Privacy
With exclusivity, privacy comes assured in managed office spaces. While you share your working space in a shared office space, privacy is bound to be compromised.
These issues do not prevail in a managed office space. Which ultimately gives you a higher control over the security of your space.
At DevX, we offer RFID based access which not only makes the space more secure but also gives you an upper hand for access management.
You can decide which employees can access certain areas and which employees will be exempted from the access.
You can also avail Facial recognition and retina scan based access for your managed office space.
These features offer enhanced security and are especially beneficial if your team works on sensitive data or information.
#4 – Data Security
Managed offices tend to reduce security concerns substantially. When a business scales, it needs its own private and secured IT infrastructure.
Dedicated infrastructure ensures that your company’s data is not being shared with anyone and only you have access to it.
With managed office spaces, you can also avail private network and server rooms that are secured with dedicated firewalls. Which helps you keep your data secure against any vulnerable malware or even data attacks.
We offer our clients the freedom to pick the internet service provider of their choice; to ensure transparency as well as offer flexibility to them.
#5 – Short Term Leases
Managed workspace providers negotiate leases according to client’s requirements. Whether it is a short term or a long term lease depends on the amount of flexibility required.
Here, managed offices help you choose an option according to your business size and needs.
Flexible leasing becomes a critical factor especially at unprecedented times, like the Covid-19 pandemic, when organisations may have to move towards remote working culture and consider hybrid working as a feasible solution.
So if you’re running a business where you are looking for complete creative control and want a workspace that can accommodate expansion and contraction of the workforce at a short notice depending on your business plan, you can reap great benefit from a managed office setup.
#6 – Scalability
Scalability is critical for rapidly developing organisations and those with variable personnel requirements.
The size of your office in a managed space varies depending on the nature of your business. Rather than future-proofing for such circumstances, managed offices can be an ideal solution.
Managed workspaces can be tailored with the number of meeting rooms or breakout areas as per your need.
Since you are not sharing the space with other businesses, you can have uninterrupted access to breakout areas and meeting rooms.
#7 – Facility Management
A reputable office space solution provider will likely include facility management services along with workspace solutions.
Small businesses can look for outsourcing partners that can deliver tailored services backed by a team of experts.
This expert service provider looks after all the operational aspects from the maintenance, utilities to the procurement of furniture, providing IT support and much more.
The main objective of functional management is cost-efficiency and a ceaseless supply of facilities to create a productive work environment.
Not only does a managed workspace fulfil this objective but it also catalyzes in achieving business goals.
Benefits of Managed Offices
#1 – Effective Budgeting
Even with a dedicated financial team, identifying the most effective ways to reduce spending can be daunting.
Here is where managed offices come to the rescue; they provide everything you need, from utilities to furniture to additional expenses, all-inclusive in just a month’s fee so there’s never any burden of managing office expenses every month.
Hence the more control on the office expenses, the better you can plan ahead for the business’s future.
#2 – Organizational Flexibility
The service provider negotiates the rent according to the individual preferences of the business.
This could be a long term rent for 5 years or a short term plan for 1 year, the rent can be negotiated according to the amount of flexibility needed.
From the branding to the signages, the choice of lighting fixtures to the choice of desks, everything can be customized for your brand.
Along with facilities like customised interiors and dedicated space with Managed Offices, organisations also get the flexibility to upscale or downscale the space as and when needed.
Space flexibility enhances the process of moving to a hybrid work culture and also enables fully tech enabled workspaces.
Space flexibility also helps the company grow geographically too. i.e. When the company saves huge upfront capex, they can use the same for the growth and expansion of their businesses.
#3 – Employee Empowerment
Earlier offices were developed with employee productivity at the focus. Getting more things done was the motto.
But with the advent of flexible workspaces the same has changed. Organisations, nowadays have made employee well-being their main motto.
Managed offices are developed with keeping the same in mind. Open spaces, vibrant interior, and break out zones ensure employees have a change of environment and a space to break from the monotony.
Managed office service providers also organise community events at the space, which can help the company improve interpersonal relationships amongst it’s team members.
The service provider company also offers to look after the pay-roll and other managerial processes which empowers the role of HR in the company.
#4 – Operational Excellence
Managed office concept enables organisations with the necessary tools to drive business growth without any burden to look at the operational aspects such as design, maintenance, utilities, office materials.
A well thought out workplace with the right technology and organisational culture can have a huge impact on the productivity of the employees.
This is taken care of by the expert service providers who manage every operational aspect of your business.
This leads to operational excellence and thus the growth of the business.
#5 – More than Tech-enables Spaces
At Managed office spaces, you not only get a dedicated space for your business operations you also get tech-enabled spaces.
The tech support extends beyond just giving a secure IT infrastructure, internet security and firewalls.
Companies also get access to steadfast software that enables simplified space management, visitor management, booking management and analytics that companies can use for better security and ease of access.
As workplace culture keeps shifting towards a new normal, managing a traditional office can become a burden that you should be wary of. As mentioned earlier, managed offices can prove to be a successful solution for dynamic businesses.
As businesses scale, they reach a stage where it’s more important to have a space that feels like their own and is bespoke to the company’s needs and branding.
If you value cost transparency and business agility, then we strongly suggest a managed office setup over any other setup!